Executive Assistant Corporate Finance & Treasury
The Executive Assistant Corporate Finance & Treasury provides administrative support to the President & CEO NCL and assists team members within the department with daily administrative functions. Assists with special projects, as assigned.
Duties & Responsibilities
- Plan daily calendars and coordinate meetings to include external contacts local and abroad.
- Make travel arrangements and reservations as needed.
- Liaise with other executive assistants and key team members across departments to ensure requests are handled appropriately.
- Host team members and external contacts when visiting the department.
- Coordinate and track expense reporting and budgets.
- Compose, prepare and distribute departmental correspondence; route or respond to correspondence accordingly.
- Prepare outbound correspondence as appropriate. Compose letters and memos for ad hoc projects.
- Answer incoming calls, take messages and relay requests accordingly. Handle issues through to resolution or route call to appropriate department as necessary.
- Coordinate and organize departmental events and activities (such as team outings, quarterly updates, community involvement, etc.) from planning through implementation.
- Order and maintain inventory of office supplies. Process all supplies invoices in AP system.
- Provide direction to new and existing team members on administrative issues guiding them to the appropriate parties for resolution.
- Perform other duties as assigned.
QUALIFICATIONS
DEGREE TYPE
High School Diploma or equivalent. College degree preferred in a Business Administration or Human Resources related field of study.
EXPERIENCE
- 2-3 years' experience in an executive/administrative assistant capacity or other related experience.
KNOWLEDGE & SKILLS
- Interpersonal and verbal communication skills to effectively interact with members of management and team members at all levels.
- Writing skills sufficient to prepare and proofread memos.
- Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
- Organizational skills to maintain files and reports.
- Ability to handle and maintain confidential information.
- Ability to perform multiple tasks simultaneously in a fast-paced environment.
- Demonstrates critical thinking skills, takes initiative and displays a positive and professional representation of the department.