Real Estate Operations & Relationship Coordinator (Virtual Assistant — Part-Time, Dedicated, Remote)
About Us
We are a boutique real estate brokerage and consulting firm specializing in Single-Family Rental and Build-to-Rent portfolios. We work with homebuilders, institutional investors, and high-net-worth clients on high-stakes transactions, requiring accuracy, professionalism, confidentiality, and excellent communication. We are seeking a trusted, detail-obsessed, proactive Virtual Assistant to serve as our Real Estate Operations & Relationship Coordinator. This role combines admin support, CRM and follow-up, data entry, research, and light social media assistance — all while maintaining the highest standards of professionalism and confidentiality. This could be a long-term, dedicated, part-time role with room to grow. --- ⭐ Role Overview Your job is to ensure: information is accurate opportunities are entered correctly follow-up is consistent research is handled scheduling runs smoothly internal systems stay updated messages sound warm and professional owner can focus on strategy, clients, and deals You will be the operational backbone behind a high-level real estate entrepreneur. --- ⭐ Key Responsibilities 1. Follow-Up & Client Relationship Support Draft warm, polished emails, texts, and LinkedIn messages Maintain consistent follow-up with investors, builders, and partners Convert voice notes into professional communication Track all relationship touchpoints in CRM Prepare daily/weekly follow-up summaries Maintain a pipeline of leads and opportunities --- 2. CRM + Airtable Management Enter, update, and organize opportunities Maintain accurate fields, tags, and statuses Ensure next follow-ups and deadlines are tracked Create and maintain Airtable views, filters, and workflows Log every call, message, meeting, and action item Ensure nothing falls through the cracks High accuracy is critical — your work directly supports major transactions. --- 3. Real Estate Opportunity Data Entry Enter builder opportunities, pricing, floor plans, unit counts, and relevant details Maintain strict accuracy and consistency Double-check all entries for errors Keep spreadsheets + Airtable updated in real time Attention to detail is non-negotiable. --- 4. Research (Builders, Investors, Partners) Identify new builder partners Identify new investors or investment groups Collect contact information Prepare summaries of new leads Gather market background, company info, and recent news Help maintain prospecting lists --- 5. Social Media Support (LinkedIn) Draft posts in founder’s voice Suggest content ideas Engage lightly with comments or messages (as approved) Track engagement and prepare brief summaries You do not need to be a social media expert — just confident with polished writing. --- 6. Scheduling & Inbox Support Schedule meetings, calls, Zooms, and follow-ups Send confirmations, reminders, agendas Triage inbox (flag urgent, categorize others) Help maintain a clean, organized digital workspace --- 7. Administrative Support & QuickBooks Upload receipts or documentation Enter simple transactions (with guidance) Assist with basic bookkeeping workflows Help reconcile simple items if trained Maintain organized digital files You do not need full accounting skills — just accuracy and a willingness to learn. --- ⭐ Essential Qualities The ideal candidate is: ✔ Highly accurate You double-check your work and care deeply about getting details right. ✔ Extremely trustworthy You will have access to sensitive information and relationships — confidentiality is essential. ✔ Warm + professional communicator Strong English writing skills are required. ✔ Organized + proactive You keep things moving without needing constant reminders. ✔ Detail-oriented You notice inconsistencies and fix them before they become problems. ✔ Tech-comfortable You can learn new tools and follow structured workflows. ✔ Long-term mindset You’re seeking stability and consistent partnership. --- ⭐ Requirements Excellent English writing skills (C1–C2 level preferred) Strong experience as VA, EA, account coordinator, or admin assistant Proficient with: Airtable Microsoft Office 365 (Word, Excel, Outlook, OneDrive) Google Workspace Comfortable with CRMs or databases Able to follow detailed SOPs and maintain accuracy Organized and methodical Experience in real estate or investment support is a plus QuickBooks experience a plus (or willing to learn) --- ⭐ Tools You Will Use Airtable Microsoft Suite (Excel, Outlook, OneDrive) Google Workspace QuickBooks Online LinkedIn Slack or WhatsApp (voice notes + messaging) Calendly or similar scheduling tools --- ⭐ Hours & Compensation Part-time: 10–20 hours/week Must overlap 2–4 hours/day with U.S. Central Time Rate: depending on experience Dedicated role (you will work only with us during your agreed hours) Potential for long-term, stable position Apply tot his job Apply To this Job