Coordinator, Accounting & Operations

Retail Industry Leaders Association (RILA) is a nonprofit trade association focused on enhancing the retail industry. The Coordinator, Accounting & Operations role is vital for supporting day-to-day business operations, combining accounting data entry with administrative coordination responsibilities.

Responsibilities

• Support basic accounts receivable (A/R) tasks, including applying payments, monitoring accounting inboxes, and maintaining documentation
• Download, save, and organize accounting reports in accordance with document retention procedures
• Assist with vendor setup and management across multiple platforms, including completing forms, submitting documentation, and communicating with vendors
• Support accounts payable (A/P) tasks, including Bill.com data management and report review
• Assist senior accounting staff with projects as needed
• Maintain a professional and welcoming reception area and monitor the overall corporate office to ensure spaces are clean, organized, and functioning properly
• Provide front desk reception support, including greeting guests, responding to general inquiries, answering phones, and managing mail, packages, and deliveries
• Notify building security of visitors and assist with facility requests, maintaining relationships with building and vendor contacts
• Restock and order office and kitchen supplies in coordination with the Administration team
• Monitor shared office spaces and conference rooms and escalate IT or facility needs as appropriate
• Assist with employee onboarding and offboarding in partnership with the Administration team
• Support RILA’s mission by serving members and contributing to a positive workplace culture

Skills

• Experience supporting projects, administrative processes, or operational workflows
• Customer service experience requiring professionalism, discretion, and responsiveness
• Working knowledge of basic accounting, data entry, or operational processes with a high level of accuracy
• Clear interest in building a career in business operations, administration, or finance

Benefits

• Unlimited PTO, plus 12 federal holidays and generous organizational leave policies.
• Comprehensive medical, dental, and vision coverage (FSA/HSA options available)
• Employer-sponsored life insurance, short- and long-term disability coverage, and mental wellness care reimbursement.
• 401(k) retirement plan with employer match.
• Professional development opportunities.
• Team outings and staff gatherings.
• Workplace flexibility, including a hybrid in-office schedule.

Company Overview