Assistant Property Manager

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. *

This is a Hybrid working arrangement at our Tampa Bay, FL location.

* About you This position supports day to day operations and management of an office, retail, and industrial portfolio in the Tampa Bay area. Responsibilities include tenant relations, building operations, vendor management, lease administration and accounting/financial functions. The ideal candidate would be energetic, self-motivated and have superior time management and multi-tasking skills. In this role, you will… Serve as a professional and courteous point of contact for tenants and assist with service requests. Coordinate service calls with building engineers, maintain tenant service logs, follow up with tenants on status of requests and maintenance items and coordinate meetings. Assist Property Manager with lease documentation and all related correspondence. Process new tenant move-ins and move-outs from start to finish. Prepare correspondence; lease-related paperwork; take notes at meetings, track, copy and file documents and related functions. Monitor and maintain lease documents, track changes, maintain correspondence and leasing files. Review coded invoices for payment, get proper approvals for those above payment approval threshold. Verify accuracy on General Ledger vs. Budget. Maintain records and filing system. Assist with Accounts Receivable, review monthly rent-up, rent roll, and tenant statements for accuracy, track tenant payments, monitor tenant delinquencies and assist with collection calls as needed. Assist with preparation of annual budgets, forecasts, accruals, CAM estimates and reconciliation, and monthly reports. Assist Property Manager in completing additional month end reports including Significant Events, Variance Notes, Executive Summaries, Cash Flow Projections, Distributions, and Loan Draw Requests. Identify and research vendors for specific tasks as needed. Prepare Requests for Proposals and coordinate the vendor selection process including interviews and scoring. Also prepare, issue and track Service Agreements. Prepare vendor contracts with direction. Monitor, code and reconcile invoices to the original budget identifying changes in scope and fee. Collaborate with building engineers and vendors to resolve any issues. Perform periodic property inspections with Property Manager, Building Engineers, and/or vendors. What you’ll bring 3+ years' experience in Commercial Property Management. Ability to set own priorities to manage own time to meet deadlines with little or no supervision. Excellent customer service and interpersonal skills. Excellent organizational talent with great attention to detail. Excellent skills in Excel, Word, and Outlook; familiarity with Windows based software is required. Bonus skills and experience Proficient in Yardi and Avid is a plus. #LI-SW1 #LI-Hybrid Make your next move an expert one and join us as we lead the industry into the future. Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Applications will be accepted on an ongoing basis. Direct applicants only please, no agencies. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [email protected] for assistance. We are enterprising. Our expert advice to property occupiers, owners and investors leads the industry into the future. We invest in relationships to create enduring value. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results. What’s more, our global reach maximizes the potential of property, wherever our clients do business. At Colliers, we accelerate success. Apply tot his job Apply To this Job