Administrative Coordinator, Union Square & Co.
Hachette Book Group is a leading book publisher, and they are seeking a highly organized self-starter to assist the SVP/Publisher of Union Square & Co. The role involves providing administrative support, coordinating seasonal planning meetings, and managing communications across various teams.
Responsibilities
- Provide administrative support to the Publisher, including scheduling, travel arrangements, and expense management
- Coordinate seasonal planning meetings (Launch, Strategy, Sales Conference), including timelines, materials, and follow-ups
- Partner with Editorial, Marketing, Design, and Sales to compile seasonal title lists and ensure metadata accuracy
- Manage creation and distribution of sales and catalog materials, including Edelweiss submissions and digital assets
- Oversee production of sales materials (e.g., galleys, F&Gs) and coordinate print quantities and distribution
- Track deadlines and follow up on missing assets across teams
- Prepare presentations, meeting materials, and company-wide communications
Skills
- 1–3 years of relevant experience. Previous administrative experience supporting a senior executive preferred
- Strong organizational skills and attention to detail
- Ability to manage multiple projects simultaneously in a fast-paced environment
- Understand the need to maintain highly confidential information
- Excellent inter-personal, oral and written communication skills
- Proficiency in Microsoft Office; publishing systems experience a plus
- Ability to adapt to changing needs in a fast-paced environment and evolving industry
Benefits
- Medical
- Dental
- Vision
- Basic and supplemental life
- Short-term and long-term disability
- Accidental death and dismemberment
- Critical illness
- Hospital indemnity
- Long-term care
- Health and dependent care FSA
- Commuter benefit plan
- Employee assistance program
- Tuition reimbursement
- Travel assistance
- 401(k)
- Discretionary bonus program
- PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)
- Group discounts on auto and home insurance and legal services
Company Overview
Company H1B Sponsorship