Junior Executive Assistant
WORK HOURS - 8am - 5pm GMT
Under the direct supervision of the UK MD / CRO, this position will be responsible for providing overall support for C-level executives by assisting the project coordination of daily operation activities.
WORK HOURS - 9am - 6pm EST
Under the direct supervision of the global CEO, this position will be responsible for providing overall support for C-level executives by assisting the project coordination of daily operation activities.
Responsibilities
Actively conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating appropriate communication channels on behalf of executives.
Act as a liaison between the executives for internal staff and clients.
Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Ensure executive calendars are up to date at all times.
Maintain client confidence and protect operations by keeping information confidential.
Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Create MS Excel files for monthly data summary reports. Utilize MS Excel formulas, tables, macros, etc. to analyze reoccurring data.
Sit in on internal meetings (as needed) and create meeting summary notes for executives to review at a later time.
Provide briefings to executives in a timely fashion following the conclusion of internal meetings to update relevant details that pertain exclusively to executive responsibilities and attention.
Able to communicate with technical and non-technical professionals both internally and externally, including senior management and C-Level professionals in a clear and concise manner.
Excellent active listening skills and able to ask relevant questions in order to gather, document and communicate effectively with Employees and Clients alike.
Able to work on simultaneous projects (multitask) and completing tasks in a timely manner with minimal supervision.
Qualifications
Impeccable communication skills (Strong Verbal and Written Communication skills) with executive management.
Able to adapt to different situations in an ongoing fast paced environment.
MS Excel experience (Creating Formulas, Tables, Macros).
Analytical and detail oriented mindset.
Open to working additional hours as needed.
Knowledgeable and experienced in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Self-starter who is able to project manage and execute the tasks being assigned.
Exhibit a high-level of professionalism and sound judgment.
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