Accounting Administrator

About Felix

Founded in 2019, Felix is a patient-driven digital healthcare company that puts you in control of your health and wellbeing. We’re passionate about building technology and beautiful customer experiences to make healthcare more accessible (and more enjoyable) for all Canadians. Our strong venture partners provide us the resources to support our rapid growth and we are continuing to build our incredible team based in Toronto. Felix is Canada's first end-to-end healthcare experience, providing online treatment, prescription delivery and ongoing care across a growing range of categories such as birth control, erectile dysfunction, acne and more.

About the Role

Reporting to the Controller, the Accounting Administrator is responsible for a range of general day to day accounting administration, with a focus on the Accounts Payable processes.

Major Responsibilities

• Accounts Payable related duties including but not limited to accurate and consistent coding and posting of vendor invoices into Quickbooks Online in accordance with the Company’s approval policies ensuring early pay discounts are captured where appropriate and utilizing Dext to capture invoice data to maximize efficiency in the role

• Reconcile vendor statement of accounts and follow up for missing invoices and/or discrepancies

• Prepare and assist with the Company’s weekly payment runs to vendors

• Process credit card transactions including GL coding and ensuring appropriate backup is provided, following up with responsible parties where necessary

• Other duties including managing the accounting email box, ensuring enquires are responded to promptly and invoices processed in a timely manner

• Posting daily receipts/deposits and ensuring the daily bank feed into Quickbooks Online is maintained

• Assist with various month end general ledger entries and reconciliations

• Other duties as required

We’re looking for someone who has/is

• Previous Experience (2 years minimum) in a similar role and an understanding of basic bookkeeping and accounting skills are required

• Accounting diploma or degree is preferred

• Previous experience with Quickbooks Online and proficient in Excel/Google Sheets is beneficial

• Ability to learn and utilize new tools/technology

• Detail oriented, self-motivated, organized and can work independently in a fast-paced environment

• Strong written and verbal communication skills

• Must exercise full discretion and confidentiality

Benefits

• Full medical, dental and vision benefits

• Maternity / paternity policy

• 4 weeks vacation (3 weeks anytime + 1 week during the holidays)

• Competitive compensation

• Stock option grant

• Remote first, work from anywhere in Canada

• Incredible culture powered by an highly collaborative and high performing team

• Large impact at an early stage technology company

• Professional development opportunities, working closely with founders and senior leadership team

Seniority Level: Junior

Location: Remote (Canada)

Open vacancy: This posting is for an existing vacancy at the company.

Our commitment to an inclusive team culture means embracing diversity and offering equitable access to opportunities and resources for people who might otherwise be excluded. During our recruitment process, we provide accommodations at any stage. Candidates can communicate their accommodation needs to the hiring manager directly or by emailing [email protected].

Recruitment Fraud Alert Please note: We have been made aware of fraudulent recruiting activities where individuals pose as Felix representatives.

• Communication: We will only ever contact you from an official @felixforyou.ca email address.

• Interviews: All interviews are conducted via Google Meet; we never interview via text-only platforms (like Telegram or WhatsApp).

• Payments: We will never ask for credit card information, bank details, or payments for "equipment" or "onboarding" during the application process.

If you receive a suspicious request, please do not provide any personal information and report it to us immediately at [email protected]. Please note that the HR email address is for reporting fraud only. Any applications or resumes sent to this email will not be reviewed. Please apply through our official careers page or designated job postings.