Bookkeeper & Admin Services

Benefits:

• Bonus based on performance
• Paid time off
• Health insurance

Job Description: Senior Bookkeeper & Office Manager Position: Bookkeeper and Office Duty Administration Experience Level: 5+ Years Employment Type: Full-Time Location: Citrus Co., FL / Remote Job Summary We are seeking a highly organized and detail-oriented Bookkeeper and Office Manager to lead our financial record-keeping and administrative operations. With over five years of experience, the ideal candidate will be a "Full Charge" professional capable of managing all aspects of the general ledger, financial reporting, and payroll, while ensuring the office runs smoothly on a day-to-day basis. You will serve as the backbone of the company, acting as a liaison between staff, management, and external vendors/CPAs. Key Responsibilities 1. Full Charge Bookkeeping & Financial Management

• General Ledger: Maintain a complete and accurate general ledger; record all daily financial transactions including receipts, disbursements, and journal entries.
• Accounts Payable/Receivable: Manage the full A/P cycle (vendor bills, payment scheduling, and aging reports) and A/R cycle (invoicing, collections, and payment application).
• Reconciliations: Perform monthly bank, credit card, and investment account reconciliations to ensure 100% accuracy.
• Financial Reporting: Prepare and present monthly, quarterly, and annual financial statements (P&L, Balance Sheet, Cash Flow) for executive review.
• Year-End & Audit Prep: Lead the year-end closing process and collaborate with the company’s CPA for tax preparation and annual audits.
• Tax Compliance: Prepare and file sales tax returns, 1099s, and other required regulatory filings.

2. Office Management & Administration

• Operations: Oversee daily office operations, including mail distribution, filing systems (digital and physical), and maintaining office equipment.
• Vendor Management: Act as the primary point of contact for external vendors, insurance brokers, and service providers; negotiate contracts and manage renewals.
• Procurement: Monitor and order supplies to ensure a productive environment.
• Executive Support: Provide administrative support to leadership, including calendar management, travel arrangements, and meeting coordination.

3. HR & Payroll Administration

• Payroll Processing: Manage end-to-end payroll (weekly/bi-weekly), including commission calculations, expense reimbursements, and payroll tax compliance.
• Onboarding: Facilitate the onboarding process for new hires, including background checks, benefits enrollment, and equipment setup.
• Personnel Records: Maintain confidential employee files and track PTO/sick leave.

Required Qualifications & Skills

• Experience: 5+ years of demonstrable experience in a combined Bookkeeping and Office Management role.
• Software Proficiency:
• Advanced QuickBooks: Expert-level knowledge of QuickBooks (Desktop or Online) is required.
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Microsoft Excel: High proficiency with advanced functions (VLOOKUPs, Pivot Tables, Formulas).

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General Tech: Comfortable with Google Workspace, Zoom, and project management tools (e.g., Asana, Trello).

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Education: Bachelor’s degree in Accounting, Finance, or Business Administration preferred (Associates degree with significant experience also considered).

• Certifications: Certified Bookkeeper (CB) or QuickBooks ProAdvisor certification is a significant plus.

Core Competencies

• Autonomy: Ability to work independently with minimal supervision and exercise high-level decision-making.
• Discretion: Proven ability to handle sensitive financial and personnel information with absolute confidentiality.
• Communication: Exceptional verbal and written communication skills for interacting with clients, vendors, and staff.
• Problem-Solving: A proactive "get-it-done" attitude with the ability to troubleshoot operational or financial discrepancies.

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