Part-Time Accounts Receivable Specialist

Part-Time Accounts Receivable Specialist Location: Remote Employment Type: Part-Time Company: Bay BIM Designs Position Overview We are seeking a detail-oriented and dependable Part-Time Accounts Receivable Specialist to support our growing operations. This role is responsible for managing invoicing, payment tracking, collections follow-up, and maintaining accurate financial records to ensure healthy cash flow and client account management. The ideal candidate is organized, proactive, professional in client communication, and capable of working independently with minimal supervision.

Key Responsibilities

• Prepare and issue client invoices accurately and on schedule
• Track outstanding invoices and follow up on overdue payments
• Maintain organized records of invoices, payments, contracts, and client communications
• Reconcile incoming payments with accounting records
• Coordinate with project managers and leadership regarding billing status and payment issues
• Assist with monthly accounts receivable reporting and cash flow tracking
• Communicate professionally with clients regarding billing inquiries and payment processing
• Support bookkeeping and accounting operations as needed
• Identify discrepancies and resolve billing issues promptly
• Maintain confidentiality of financial and client information

Qualifications

• Previous experience in Accounts Receivable, Bookkeeping, or Accounting Administration
• Strong attention to detail and organizational skills
• Professional written and verbal communication skills
• Proficiency with QuickBooks, Excel, Google Sheets, or similar accounting software
• Ability to manage multiple accounts and deadlines efficiently
• Self-motivated and capable of working independently
• Experience in construction, engineering, BIM, or professional services industries is a plus

Preferred Skills

• Familiarity with AIA billing or construction invoicing workflows
• Experience managing Net-15 / Net-30 payment cycles
• Understanding of lien waivers, purchase orders, and project-based billing
• Experience with CRM or project management platforms

Work Schedule

• Part-Time: Approximately 5-10 hours per week
• Flexible scheduling available based on workload and deadlines

Compensation

• Hourly compensation based on experience and qualifications

What Success Looks Like

• Invoices are issued accurately and on time
• Outstanding receivables are actively monitored and reduced
• Client communication remains professional and responsive
• Financial records stay organized and audit-ready
• Leadership has clear visibility into cash flow and AR status

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