Event Assistant (Temporary)

Wine Enthusiast Companies is a family-owned company that serves as the ultimate source of innovation and information around wine. They are seeking a temporary Event Assistant to provide entry-level support for their experiential events team, ensuring the successful execution of brand activations and client-sponsored events.

Responsibilities

• Work with our Tasting department and warehouse to manage event-related wine, spirits, and event supply deliveries, collect wine and spirits details for event materials, schedule event deliveries to venues, and distribute deliveries onsite
• Collaborate and work closely with Video, Public Relations, Client Success, and Sales departments during the event planning process
• Support administrative needs such as maintaining guest lists, organizing event supplies, and tracking delivery timelines
• Help coordinate with vendors and internal teams to collect required assets for digital and printed event materials
• Maintain project management tools and ensure event documentation is up to date
• Assist with on-site event logistics, including setup, registration, and attendee check-in
• Oversee and ensure a hospitable guest experience at each event
• Assist with post-event activities, such as gathering feedback, producing event reports, and collecting metrics from other departments to include in these reports

Skills

• Bachelor's Degree in communications, marketing, or hospitality preferred
• 0-2 years of experience in a support or internship role within events or media
• Excellent verbal, written, and interpersonal communication skills
• Strong organizational skills and the ability to multitask in a fast-paced environment
• Knowledge of Google Workspace, Monday.com, Slack, Eventbrite, video conferencing platforms (Zoom and Google Meet), and email marketing platforms (Attentive) is a plus
• Positive attitude and a willingness to learn and grow within the team
• Willingness to get hands dirty and work on all required events tasks
• Takes the extra mile and time to ensure each event's success

Benefits

• 401(K)
• Employee Discount
• Dynamic and collaborative work culture
• Hybrid work schedule based out of our Valhalla headquarters
• Employees are required to be on-site two days per week, with Tuesday designated as a required in-office day and the second day of your choice

Company Overview