Accounts Receivable / Billing Specialist

Honeycomb Insurance is a rapidly growing global startup that is reshaping the future of insurance. They are seeking an Accounts Receivable Specialist to manage and process direct bill premium payments, ensuring accurate and timely posting of policyholder payments while resolving billing discrepancies.

Responsibilities

• Process direct bill premium payments received via check, ACH, credit card, and online payment portals
• Post payments accurately to policyholder accounts in the billing management systems
• Apply credits, endorsements, and policy changes to accounts as directed
• Reconcile daily payment batches and ensure all transactions balance at end of day
• Monitor accounts receivable ageing reports and follow up on past-due balances
• Contact policyholders, agents, and brokers by phone and email regarding outstanding premium balances
• Process reinstatements and returned payments (NSF) and update account records accordingly
• Assist in writing off uncollectable balances per company policy and supervisor approval
• Assist with month-end and quarter-end account reconciliations
• Identify and escalate billing discrepancies or unusual account activity to the Billing Manager
• Prepare and distribute AR aging summaries, collection activity, cash application reports, and other financial data using Excel
• Support internal and external audits by providing documentation and account detail as requested
• Respond promptly and professionally to billing inquiries from policyholders and agents
• Collaborate with internal departments, including finance, customer service, and underwriting, to resolve billing issues
• Research and resolve payment disputes, duplicate payments, and misapplied funds
• Maintain accurate records of all customer interactions and account notes in the billing system
• Participate in training on regulatory updates, system enhancements, and departmental procedures

Skills

• Proficient in Microsoft Excel (pivot tables, VLOOKUPs, formulas)
• Strong attention to detail and ability to interpret complex billing structures
• Excellent verbal and written communication skills for interacting with clients and internal teams
• Ability to investigate and resolve discrepancies efficiently
• Strong time management skills to prioritize and handle multiple tasks effectively
• Insurance industry experience a plus
• Accounts Receivable and or Cash Application experience a plus

Benefits

• Bonus
• Health Benefits
• Employee options grant
• 401K with employer match
• Flexible paid time off
• Paid national holidays

Company Overview