[Remote] Marketing Operations Specialist

Note: The job is a remote job and is open to candidates in USA. MANSCAPED® is a leading men’s grooming and lifestyle consumer brand on a mission to introduce and elevate a whole new self-care routine for men. They are seeking a Marketing Operations Specialist to join the Marketing team, focusing on the financial and operational backbone of the marketing organization while providing a development path into brand and category leadership.

Responsibilities

• Own the end-to-end PO lifecycle (creation, approval tracking, amendments, and closeout) across all marketing channels so campaigns launch without financial friction
• Process vendors and agency invoices from intake through payment, ensuring accurate coding, valid documentation, and compliance with contracts, SOWs, and approved budgets; reconcile against media plans and Pos, resolving discrepancies with vendors and Finance
• Serve as the primary point of contact for all vendor billing inquiries, dispute resolution, and payment status
• Maintain the marketing budget tracker as the single source of truth, providing real time spend visibility by vendor, channel, campaign, region, and cost center
• Manage new vendor setup with Accounting and Procurement and support annual and quarterly marketing budget planning cycles
• Monitor spend compliance and escalate off-plan activity to marketing leadership; train team members on PO and invoice processes to build financial literacy
• Utilize Asana by owning board structure, project templates, task hygiene, and reporting views, and maintain the master marketing calendar that integrates brand, retail, Amazon, DTC, innovation, media, and international
• Drive the marketing team's operating rhythm by managing all recurring syncs with agendas and follow-through and project-manage key deliverables
• Coordinate NDA, MSA, and SOW routing in partnership with Legal; tracking redlines, approvals, and execution in LinkSquares
• Act as a day-to-day connector between Marketing and FP&A, Accounting, Legal, Procurement, IT, and People Operations; while maintaining shared tools, access permissions, and the central asset library
• Manage logistics for team offsites, workshops, and agency reviews; support marketing leadership on materials for CMO and executive reviews

Skills

• 3+ years of experience in marketing operations, marketing coordination, agency account management, finance operations, or a comparable cross-functional coordination role
• Hands-on experience with invoice processing, purchase orders, and/or budget tracking — ideally in a marketing or agency environment
• Strong financial literacy with advanced Excel/Google Sheets proficiency
• Exceptional attention to detail and organizational discipline — the kind of person who never lets something fall through the cracks
• Proven ability to manage multiple priorities, competing deadlines, and a high volume of stakeholder requests without losing quality
• Strong written and verbal communication skills; confident interacting with vendors, senior marketers, and cross-functional partners
• Proficiency with (or demonstrated ability to quickly master) project management platforms — Asana experience strongly preferred
• A growth mindset and genuine curiosity about brand, marketing, retail, and consumer businesses
• Bachelor's degree in Marketing, Business, Finance, Communications, or related field
• CPG, DTC, or omnichannel consumer brand experience
• Experience supporting media, agency, creator, or production-related spend
• Exposure to retail or Amazon marketing operations
• Experience with ERP/financial systems (e.g., NetSuite), procurement tools, and marketing budget management platforms

Benefits

• 20 accrued vacation days per year
• 40 hours of paid sick leave annually
• 3 paid mental health days
• 9 paid holidays
• Pet insurance
• Life insurance, AD&D and long-term disability coverage
• Medical, dental, and vision insurance plans
• Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA)
• Employee Assistance Program
• Accident and critical illness plans
• Employee 401(k) plan and company match
• Monthly utility allowance to help cover the costs of Wifi and phone usage
• Generous discount on our products
• Wellness challenges
• Paid parental leave
• Recognition initiatives
• One paid volunteer day per year
• Certified Great Place to Work

Company Overview