Executive Assistant

The Advisory Department of one of the fastest-growing accounting firms in the country is seeking an Executive Assistant who is motivated to learn, excited to collaborate and passionate about delivering outstanding results. This individual will have a direct impact on our firm’s mission of serving as a catalyst for those striving to achieve their highest potential. The Executive Assistant must maintain a mature, professional demeanor while projecting self-confidence when addressing questions and handling matters involving internal and external clients. This position manages a variety of tasks simultaneously and can anticipate the needs of others while constantly seeking opportunities to improve workflow and efficiencies for their assigned leaders and the Firm as a whole. This position performs administrative work of considerable difficulty which may involve critical thinking, problem solving and independent judgment. The Executive Assistant must also be able to manage projects, work independently with little or no supervision, and manage their time accordingly. What You’ll Do: Provide administrative support to leaders in the Advisory business units working with their teams Assist in the preparation of statements of work and engagement letters Assist in maintaining the CRM database on behalf of Advisory leaders Assist in managing calendars, tracking schedules, arranging travel, coordinating speaking and client engagements, etc. for respective Advisory leaders Set up portals and manage document downloads Prepare invoices, billing statements and maintain billing records Process Firm correspondence Complete onboarding steps for Advisory leaders Proofread reports making necessary edits to formatting, punctuation, and grammar Draft correspondence and other forms of documentation using the Firm’s standardized formats Serve as a liaison between Advisory leaders and respective client groups Participate in various Firm initiatives to identify areas of improvement and to build efficiencies for the Firm as a whole Work extended hours necessitated by workload Other additional duties as assigned from time to time, including supporting other departments, as needed What We’re Looking For: Communicate clearly and effectively in both written and verbal communications Maintain a professional demeanor with co-workers and clients Project a can-do, team-player attitude to cultivate productive working relationships within the Advisory Group and Firmwide Possess critical thinking skills and exhibit sound judgment with the ability to prioritize and make necessary decisions Anticipate the needs of respective Advisory leaders and take initiative to proactively work ahead Manage day-to-day responsibilities as well as tasks assigned by Advisory leaders Possess excellent writing, editing and proofreading skills exhibiting good attention to detail Microsoft Office (Word, Excel, Power BI, PowerPoint, Outlook and Teams) Your Qualifications: High school diploma or equivalent required 4 years of experience in a professional support role Experience with Microsoft Office programs including Word, Excel, PowerPoint, Outlook, Power BI, and Teams- plus Adobe Acrobat and other digital tools The stated pay scale reflects the range that Anders reasonably expects to pay for this position. The actual pay rate for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and firm business practices. Salary Range $67,000—$75,000 USD Why You’ll Love Working Here: At Anders, taking care of our employees is a top priority. Our welcoming and collaborative culture will make you feel like a part of the team from day one. From professional development opportunities to benefits that directly impact mental, physical and financial wellness, Anders offers unique incentives that enrich your life and facilitate growth, including our Work Flex program which gives you the opportunity to work at our Chesterfield office, our Downtown St. Louis office, remotely, adopt a hybrid approach or even switch between these options as you prefer. Learn more about our full benefit offerings, Work Flex program, and our Inclusion Network at our careers page: anderscpa.com/careers/working-at-anders/ All applicants for this position must be authorized to work in the United States now and in the future without requiring sponsorship. For 60 years, Anders has delivered full-service accounting, tax, audit and advisory services to growth-oriented companies, organizations and individuals. Every day, our partners and staff serve as a catalyst for those striving to achieve their highest potential and carry this mentality on to our clients and community. Ranked #75 on Accounting Today’s List of Top Accounting Firms and continually named a Top Workplace, Anders is a member firm of LEA Global, one of the largest international associations of independent accounting firms. For more information on Anders, visit anderscpa.com and follow us on Facebook, LinkedIn, and Instagram: @AndersCPA If you have questions about the data we collect and how it's used, view the Anders Privacy Policy. Apply To This Job