[Remote] Vendor Management & Sourcing Specialist

Note: The job is a remote job and is open to candidates in USA. Pie Insurance is a company dedicated to empowering small businesses by making commercial insurance affordable. They are seeking a Vendor Management & Sourcing Specialist who will lead the sourcing lifecycle and manage vendor relationships to optimize performance and costs.

Responsibilities

• Lead end-to-end sourcing activities: needs intake, market research, RFx development and management, bid evaluation, and vendor selection recommendation packages
• Conduct spend analysis and competitive benchmarking across the active vendor portfolio to identify cost optimization, consolidation, and renegotiation opportunities
• Prepare comparison matrices, commercial term analyses, and leadership-ready recommendation summaries that enable vendor decisions based on data, not assumptions
• Support contract negotiations by conducting pre-negotiation research: identifying risk areas, pulling historical contract data, and developing favorable position recommendations
• Execute operational expense bill review, flagging invoice discrepancies, out-of-scope charges, and savings opportunities
• Build and maintain data integrity within the vendor tracking system, ensuring spend records, pipeline data, and vendor information are accurate and current
• Develop and refine sourcing templates, standard operating procedures, and playbooks that create repeatable, defensible sourcing processes
• Serve as the primary day-to-day point of contact for all active Claims vendors, managing routine communications, requests, and issue triage
• Coordinate and prepare for quarterly stewardship meetings with high-risk and claims-critical vendors, including agenda development, performance data compilation, and follow-up tracking
• Track vendor performance against scorecards, populating data and flagging performance gaps to the Senior Manager for action
• Maintain the Issues & Escalations log — documenting, routing, and tracking vendor issues from identification through resolution
• Coordinate vendor onboarding documentation collection and verification: W-9s, insurance certificates, compliance certifications, and NDAs
• Collaborate with Claims leadership and Legal to support vendor contract compliance, regulatory audit coordination, and billing guideline enforcement
• Support the defense counsel panel oversight program, including spend tracking by firm and stewardship meeting coordination

Skills

• High school diploma or GED required
• 4+ years of combined experience in vendor management, strategic sourcing, procurement, or a related role — with demonstrated competency in both sourcing execution and vendor relationship management
• Direct experience in workers' compensation or commercial lines insurance is required
• Demonstrated history of executing sourcing activities independently: RFx development, spend analysis, bid evaluation, and vendor selection
• Experience managing vendor relationships and performance, including stewardship meetings, scorecard tracking, and escalation management
• Exposure to contract review, commercial term analysis, and negotiation support
• Bachelor's degree preferred in business, finance, supply chain, or a related field

Benefits

• Competitive cash compensation
• A piece of the pie (in the form of equity)
• Comprehensive health plans
• Generous PTO
• Future focused 401k match
• Generous parental and caregiver leave
• Each year Pie reviews company performance and may grant discretionary bonuses to eligible team members.

Company Overview

• Pie Insurance is an insurance company specializing in small business. It was founded in 2017, and is headquartered in Washington, District of Columbia, USA, with a workforce of 201-500 employees. Its website is https://pieinsurance.com.

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