Data Entry Specialist I – Healthcare Records & RAR Database Coordinator (Onsite, Graham, NC)

Join arenaflex as a Data Entry Specialist – Precision-Driven Healthcare Records Coordinator

Are you a meticulous, detail-oriented professional with a passion for accuracy and data integrity? arenaflex is seeking a dedicated Data Entry Specialist I to join our onsite operations team in Graham, North Carolina. In this role, you will play a critical part in supporting healthcare refund processing operations by ensuring that every document is matched, verified, logged, and recorded with absolute precision. If you thrive in a structured environment where your organizational skills directly impact patient care and operational excellence, this opportunity is designed for you.

At arenaflex, we understand that data is the backbone of modern healthcare administration. Every keystroke, every matched document, and every updated log contributes to a seamless experience for patients, clients, and third-party partners. We are looking for individuals who take pride in their work, demonstrate unwavering attention to detail, and possess the technical proficiency to manage large volumes of information efficiently. This is more than a data entry position—it is a chance to build a meaningful career within a supportive, growth-oriented organization that values accuracy, accountability, and continuous improvement.

Position Overview

Job Title: Data Entry Specialist I – Healthcare Records & RAR Database Coordinator Location: 1225 Jay Lane, Graham, NC 27253 (Onsite) Duration: 6 Months Shift: 1st Shift, 8:00 AM to 5:00 PM (Full-time, 40 hours/week) Compensation: $15.00/hour

Key Responsibilities

As a Data Entry Specialist I at arenaflex, your primary focus will be on locating, matching, and verifying documentation that supports healthcare refund processes. You will work closely with internal teams to ensure that all records are accurately documented, properly categorized, and entered into the RAR (Remittance Advice and Reconciliation) database. Your day-to-day responsibilities will include:

• Document Matching and Verification: Locating and matching source documents as proof of refunds being issued to patients, clients, or third-party entities. Ensuring every transaction is supported by complete and accurate documentation.
• SOP Compliance: Following all Standard Operating Procedures (SOPs) as outlined for each assignment, maintaining consistency and quality across all tasks.
• Excel Log Maintenance: Updating and maintaining detailed Excel logs to track workflow, completed tasks, and inventory activity.
• Inventory Management: Counting and splitting inventory within the RAR database, ensuring all entries are correctly categorized and recorded.
• Data Entry and Documentation: Reading source documents and entering data into specified data fields with high accuracy and speed.
• Activity Logging: Maintaining comprehensive logs of daily activities and completed work to support reporting and audit requirements.
• Reporting: Publishing complete and accurate reports to management on a daily, weekly, and monthly basis.
• Email Communication: Composing professional emails to internal and external stakeholders as needed.
• Research and Translation: Researching information and translating correspondence into appropriate data entry within the RAR database.
• Template Management: Uploading RAR templates and applying correct naming conventions to ensure data integrity.
• Quality and Productivity Standards: Meeting established quality and productivity benchmarks consistently.
• Issue Escalation: Communicating any unusual trends, issues, or concerns to department management in a timely manner.
• Customer Interaction: Interacting professionally with internal and external customers, treating all individuals with courtesy, respect, and professionalism.

Required Qualifications and Skills

To succeed as a Data Entry Specialist I at arenaflex, candidates must possess a combination of technical proficiency, organizational skills, and interpersonal abilities. The following qualifications are required:

• Education: High School Diploma or equivalent required.
• Experience: 1–3 years of applicable experience in data entry, administrative support, or a related field.
• Computer Proficiency: Basic to advanced computer knowledge, including familiarity with Microsoft Office Suite (Word, Excel, Access).
• Microsoft Excel and Access: Intermediate-level skills required for data entry, reporting, and database management.
• Data Entry Skills: Demonstrated ability to read, understand, and interpret correspondence and translate it accurately into data fields within the RAR database.
• Typing Skills: Proficient in alpha/numeric typing with a high degree of accuracy.
• Time Management: Strong personal time management skills and the ability to work independently with minimal supervision.
• Attention to Detail: Exceptional accuracy in documenting and recording information.
• Communication Skills: Strong verbal and written communication skills, with the ability to interact effectively with team members, supervisors, and external stakeholders.
• Interpersonal Skills: Ability to work collaboratively and professionally in a team environment.
• Adaptability: Flexibility to adapt to changing environments, duties, priorities, and procedures.

Preferred Qualifications

While not required, the following qualifications will give candidates a distinct advantage:

• Previous experience in medical billing or healthcare-related data entry.
• Intermediate to advanced computer skills, with the ability to quickly learn new software systems.
• Advanced Microsoft Excel skills, including formulas, pivot tables, and data validation.

What arenaflex Offers

At arenaflex, we believe that our employees are our greatest asset. We are committed to fostering a supportive, inclusive, and rewarding work environment where every team member has the opportunity to grow and succeed. Our comprehensive benefits package and employee-focused culture reflect our dedication to the well-being and professional development of our workforce.

Compensation and Benefits

• Competitive Pay: $15.00/hour with consistent full-time hours.
• Health Insurance: Comprehensive major medical coverage for eligible employees.
• Health Savings Account (HSA): Tax-advantaged savings options to support your healthcare needs.
• Dental and Vision Insurance: Full coverage options to keep you and your family healthy.
• Life Insurance: Employer-provided group life insurance, with optional voluntary life insurance available.
• Disability Coverage: Both short-term and long-term disability insurance options.
• 401(k) Retirement Plan: Build your financial future with our retirement savings program.

Work Environment and Culture

arenaflex is proud to maintain a People-Centric culture built on the core values of Optimism, Excellence, Diversity, and Accountability. Our team members enjoy working in a collaborative, respectful, and engaging environment where their contributions are recognized and valued. We believe in nurturing talent, promoting from within, and providing the resources our employees need to achieve their career goals.

Career Growth and Development

Joining arenaflex as a Data Entry Specialist I is the first step toward a rewarding career in data management and healthcare administration. We invest in our employees by providing opportunities for skill development, cross-training, and advancement within the organization. As you gain experience and demonstrate proficiency, you may have the opportunity to progress into roles with greater responsibility, such as Data Entry Specialist II, Team Lead, or Database Analyst. Our commitment to professional growth ensures that motivated individuals can build a long-term career path with arenaflex.

Equal Opportunity Employer

arenaflex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

How to Apply

If you are ready to bring your precision, dedication, and data entry expertise to a company that values your contribution, we encourage you to apply today. This is an excellent opportunity to join a reputable organization, gain valuable experience in healthcare data management, and work alongside a team that is passionate about accuracy and excellence. Take the next step in your career with arenaflex—where your attention to detail makes a real difference.