Field Facilities Specialist (Onsite in Tampa Office)
Job title: Field Facilities Specialist (Onsite in Tampa Office) in Tampa, FL at WS Audiology
Company: WS Audiology
Job description: ABOUT US:WSAudiology is a global leader in the hearing aid industry. Together with our 12,000 colleagues in 130 countries, we invite you to help unlock human potential by bringing back hearing for millions of people around the world.Part of WSAudiology group, HearUSA is on a mission to reframe the world of hearing care and set the highest standard in modern hearing health. With an extensive network of 4,000 independent Hearing Care Professionals and more than 350 centers in U.S., we strive every day to provide each individual with the care, knowledge and experience they deserve.ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Constant monitoring of the Facilities inbox and Vixxo portal to vet, qualify and authorize work of the Facilities Maintenance Vendors.
- Remotely assists with all departmental needs.
- Enter all preventative maintenance contracts, as required by lease, and other vendor contacts in CoStar.
- Monitor response times and communicate with vendors to ensure quality work performed within expected time frames.
- Receive and distribute all mail received for various departments, including scanning to send to remote staff or others.
- Responsible for all shipping and receiving, including UPS, FedEx and any other shipments received or needing to be shipped. This includes receiving and reshipping hearing aids and supplies inadvertently shipped to the Facilities Room located in Tampa.
- Provides UPS labels and supplies, when requested.
- Maintains all facilities related supplies, including copy supplies, hearing aids, models, equipment, postal items, UPS items, etc. • Provides assistance to subtenant in Palm Beach Gardens, remotely, when needed.
- Communicate with Landlords and Property Managers regarding any issues for which they are responsible, roof access when needed or any required landlord approvals. Maintain Property Manager spreadsheet in Teams.
- Monitor the COI inbox and request and send all COIs as needed.
- Enter PO requests within B.C. system to generate PO’s.
- Facilities maintenance or Property Management experience is helpful. CoStar knowledge is helpful, but not required. Shipping and Receiving experience is helpful. The ability to perform minor repairs is also helpful.
- Multitasking, the ability to prioritize the most pressing tasks, Microsoft program knowledge.
- Must have excellent follow-up skills.
- Must have strong organizational skills
- Must possess strong attention to detail
- Excellent verbal and written communication, Must have excellent follow-up skills
- Must have strong organizational skills, Must possess strong attention to detail
- Excellent verbal and written communication, Must have excellent follow-up skills
- Must have strong organizational skills
- Must possess strong attention to detail
- Excellent verbal and written communication
- Comprehensive Benefits Package
- Paid Holidays & PTO Policy
- 401k Matching Program
- Tuition Reimbursement
- Employee, Family & Friends Hearing Aid Discount Program
- Relocation Assistance
- Service Days & Diversity, Equity & Inclusion Initiatives