Subcontract Administrator
Job title: Subcontract Administrator in Miami, FL at BCC Engineering
Company: BCC Engineering
Job description: Overview:BCC Engineering is a renowned, award-winning ENR Top 500 Design Firm that offers integrated engineering services for both public and private sector clients. The BCC family of companies offer challenging opportunities in an environment where every team member is valued, supported, and encouraged to grow. As part of our team of industry leaders, our employees can impact some of the most exciting and interesting projects in the field.We are currently seeking a motivated/seasoned individual to serve as Subcontract Administrator, preparing requests for proposals, negotiating terms and conditions, developing and administering subconsultant agreements and subcontract agreements, and more. Responsibilities:
- Administers one or more large subcontracts to ensure that subcontractors and/or subconsultants fully meet Company and project requirements. Responsibilities include the procurement of design subconsultants, subcontractors and suppliers for multiple clients.
- Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experience. Coordinates the list with project management and client recommendations.
- Prepares Request for Proposals and verifies accuracy and completeness of proposal packages. Interfaces with affected groups to clarify and ensure that all necessary data has been included.
- Receives subcontractors' responses to requests for proposals, determines each subcontractor's ability to meet Company and project requirements, and negotiates the terms and conditions.
- Prepares and issues contracts commensurate with delegated procurement authority.
- Prepares subcontract documents and amendments, including identification and inclusion of flowdown requirements from the prime contract. Ensures that terms and conditions will be appropriate.
- Prepares reports and contractual correspondence for project management and client.
- Maintains accurate tracking records tailored to the assigned subcontracts.
- Maintains and updates subcontractors' files to include records of payment.
- Performs subcontract closeout actions, completes file documentation, and forwards subcontract files to storage. Ensures retention of hard copy of reports and claims for seven years.
- Serves as liaison between subcontractor and procurement personnel.
- Performs other responsibilities associated with this position as may be appropriate.
- 3+ years of subcontracts procurement experience.
- Bachelor’s degree in Business Administration, Construction, Engineering (or related field).
- Overall understanding of procurement principles and concepts, including, but not limited to, solicitation of proposals, proposal analysis, award and administration of subcontracts, and closeout procedures associated with cradle to grave procurement responsibilities.
- Must be able to create cost and price analysis justifications to support subcontract awards.
- Must be able to provide market research to support source selection of subcontract awards.
- Must be able to adapt to and be a positive agent for change.
- Ability to communicate effectively with internal and external customers.
- Ability to juggle multiple tasks and project requirements on a daily basis.
- Strong organizational and workflow skills are required.
- Prior experience with SAP/ARIBA Procurement system is a plus.
- Knowledge of purchasing practices in the technical engineering labor subcontracts industry, excellent communication skills, and demonstrated proficiency in utilizing Procurement ERP systems.
- Strong knowledge and experience with MS Office products (Excel and Word), as well as Adobe Acrobat.
- Innovative Projects: BCC Engineering works on impactful projects that shape communities, offering the chance to implement cutting-edge solutions.
- Collaborative Environment: The company values teamwork and knowledge-sharing, fostering a culture of growth and innovation.
- Professional Development: BCC Engineering invests in employee growth with training programs, mentorship, and advancement opportunities.
- Positive Impact: Your work will contribute to projects that enhance community quality of life.
- Company Values: Integrity, excellence, community, professional development, and teamwork are at the core of BCC Engineering's values.