Administrative Assistant

Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry’s digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity.

We are looking for an Administrative Assistant to support our Operations team and Operations executives. This role will focus on providing essential administrative assistance to ensure the smooth functioning of the team. Key responsibilities include managing schedules, coordinating logistics, and assisting with various operational tasks. To be successful, you should be organized, detail-oriented, and possess strong communication skills.

If you’re looking to gain experience in a fast-paced operations environment and be a valuable contributor to a growing team, read on!

Functional responsibilities

• Maintain and update team and executive calendars, including scheduling meetings, coordinating with participants, and ensuring meeting logistics.
• Assist with travel arrangements and accommodations for team members and executives.
• Help prioritize tasks and ensure deadlines are met.
• Track and communicate task progress within the team.
• Conduct internet-based research to support operations projects.
• Assist with the processing of expenses.
• Provide backup support to other teams, such as customer service and operations, as needed.
• Support the facilities team with office tasks, conference room bookings, and team events.
• Assist with corporate social responsibility initiatives.
• Prepare basic reports and presentations.
• Proactively assist with ad hoc tasks and projects assigned by the manager and executives.

 Requirements for applicants

• +2 years of experience in an administrative or support role in a corporate environment.
• Experience supporting a team or multiple individuals.
• Strong organizational and time management skills.
• Proficiency in computer software such as Google Suite, Microsoft Suite, Zoom, and Slack.
• Bachelor’s degree or equivalent experience preferred.
• Experience working with executives is highly preferred.

Personal qualities

• Ability to work in a fast-paced environment and learn quickly.

 Language skills

Advanced English level (required).

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Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.