Freelance Bookkeeper, Long-Term Contract

A bit about the role: Tether is seeking a freelance, part-time Bookkeeper for a long-term contract to support ongoing monthly bookkeeping needs. The workload may vary month to month, depending on current tasks. Currently, the role is expected to require around +/-20 hours per month, with the potential to increase to up to 40 hours per month during our busier season from November through February, when benefits and year-end activities take place. Responsibilities include entering all AP, AR and Payroll data, as well as reconciling all related accounts monthly. In addition, this role will support and assist the Controller by maintaining accurate and timely financial records. You will work with the Controller in updating overall accounting records and other financial reports as needed. Key responsibilities:

• Update and review monthly payroll and associated benefits while ensuring accuracy before processing with Paychex and posting in Workamajig (ERP Software)
• Review and submit monthly retirement plan contributions related to payroll
• Review, update and submit annual 401k census data
• Reconcile and review all benefit accounts related to payroll monthly
• Maintain and update all AP + AR data in a timely manner, including:
• Post vendor payables and credit card transactions upon proper approval
• Post all transactions while adhering to the “matching principal”, such that revenue + expenses are recorded in the same period
• Code and track production expenses to the corresponding GL for revenue
• Research statement discrepancies and flag any changes in expenses to the Controller
• Generate and process AP reports and associated payments semimonthly
• Ensure vendor bills are paid timely
• Generate client invoices based on Account Management input
• Generate monthly AR statements / past due notices monthly
• Manage various tasks on the monthly accounting calendar and work closely with a cross disciplined team
• Organize all files and backup documentation clearly so they are easy to find, with the expectation that future audits can and will occur
• Create and develop key financial reports for the Controller and Leadership team to illustrate business trends
• Ensure any errors that occur are prevented moving forward and learnings are attained and communicated in a timely manner to the appropriate people
• Proof team members work to ensure accuracy of key reports, payroll and data
• Self-manage your time to meet all deadlines
• Always maintain the utmost confidentiality regarding all business and employee information, including financial information, such as revenue, net income, salaries, hourly rates for contractors, employee and owner matters

What we’d like to see from you:

• * We don’t necessarily expect candidates to check off every single item here. And we know this list doesn’t cover all the amazing (but relevant) qualifications you might bring to the job. Please tell us about any skills, experience, and talents you have that would make you a great candidate, even if we haven’t mentioned them here.
• Bachelor’s degree in accounting or equivalent work experiences
• 3 – 5 + years of Payroll and Accounting experience
• Proficient Excel skills
• Strong organizational skills and attention to detail
• Someone with a “Team” mentality and a self-starter
• Strong communication skills with timely responsiveness
• Ability to spot inconsistencies, and flag things out of the norm to the team
• Strong problem-solving skills and ability to learn new software programs
• Prior experience with Paychex and Workamajig (or other ERP software)
• Proactively look for ways to streamline processes and bring a fresh point of view on how tasks are approached

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