Executive/Administrative Assistant

Remote · USA Full-time New today

Sonatype is the software supply chain security company. We provide the world’s best end-to-end software supply chain security solution, combining the only proactive protection against malicious open source, the only enterprise grade SBOM management and the leading open source dependency management platform. This empowers enterprises to create and maintain secure, quality, and innovative software at scale.

As founders of Nexus Repository and stewards of Maven Central, the world’s largest repository of Java open-source software, we are software pioneers and our open source expertise is unmatched. We empower innovation with an unparalleled commitment to build faster, safer software and harness AI and data intelligence to mitigate risk, maximize efficiencies, and drive powerful software development.

More than 2,000 organizations, including 70% of the Fortune 100 and 15 million software developers, rely on Sonatype to optimize their software supply chains.

We are seeking a highly organized and proactive

Executive Assistant to support Sonatype’s CEO, provide administrative assistance to other members of the Executive Leadership Team, and manage the operations of our Fulton, Maryland headquarters.

In this role, you will serve as a trusted partner to the CEO, ensuring the seamless coordination of schedules, meetings, travel, and communications. At the same time, you will serve as the primary point of contact for office management—maintaining a professional, welcoming, and well-functioning work environment. The ideal candidate is a confident multitasker with strong communication skills, a keen eye for detail, and the ability to anticipate needs in a fast-paced environment. You thrive on supporting leaders, solving problems, and ensuring operations run smoothly.

Key Responsibilities

Executive Support

Manage calendars, schedules, and correspondence primarily for the CEO, while also assisting other senior leaders as needed.

Coordinate the CEO's domestic and international travel, accommodations, and itineraries.

Plan and organize executive and company-wide meetings, including logistics, materials, and follow-up actions.

Prepare, submit, and track CEO expense reports.

Serve as a liaison between leadership and internal/external stakeholders (employees, partners, vendors, and investors).

Office Management

Oversee office operations at the Fulton, MD headquarters.

Manage office and kitchen supply inventory; coordinate purchasing and vendor relationships.

Ensure conference rooms, gathering spaces, and common areas remain organized, clean, and functional.

Plan and manage budgets for team events, off-sites, and social activities.

Support coordination of onsite events, executive visits, and team gatherings.

General Administration

Handle incoming and outgoing communications (email, mail, calls).

Collaborate with internal departments to support cross-functional projects and initiatives.

Maintain strict confidentiality while handling sensitive business and personnel information.

Qualifications

4+ years of experience in an administrative or executive assistant role supporting senior leadership.

Availability to work onsite in Fulton, MD, at least 3 days per week.

Strong written and verbal communication skills.

Proven ability to prioritize and manage multiple tasks/projects simultaneously.

Experience managing budgets and using order/expense management systems.

Proficiency with Microsoft Office, Google Workspace, Slack, Airbase, and other productivity/collaboration tools; quick to learn new systems.

Strong problem-solving and organizational skills with meticulous attention to detail.

Flexible, resourceful, and able to thrive in a dynamic environment.

Demonstrated ability to maintain professionalism and confidentiality at all times.

Local knowledge of vendors, event venues, restaurants, and services is a plus

Additional Information

At Sonatype, we value diversity and inclusivity. We offer perks such as parental leave, diversity and inclusion working groups, and flexible working practices to allow our employees to show up as their whole selves. We are an equal-opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you have a disability or special need that requires accommodation, please do not hesitate to let us know.

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Executive/Administrative Assistant

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