[Remote] Administrative Assistant - Safety

Note: The job is a remote job and is open to candidates in USA. Southland Industries is one of the nation’s largest MEP companies, committed to putting people first and fostering a dynamic work environment. They are seeking an Administrative Assistant to provide administrative support to the safety department, including document management, correspondence preparation, and maintaining safety-related records.

Responsibilities

• Provide administrative support to the Safety department
• Prepare and edit correspondence, reports, spreadsheets, and presentations
• Document management – filing, printing and archiving
• Maintain safety related record-keeping to support team and compliance
• Distribute mail and route necessary documents - route calls and emails to correct parties
• Arrange and participate in safety related meetings and conferences
• Perform client service functions by answering employee requests and questions
• Maintains safety supplies and tracking for the team(s)
• Work safely at all times. Adhere to all applicable safety policies. Comply with all company policies, procedures and standards

Skills

• Interpersonal and communication skills sufficient to professionally assist internal and external clients
• Perform duties with speed and accuracy without immediate and constant supervision
• Great working knowledge and skill with of MS Office Suite, Word Processing software, Internet software, and Spreadsheet software
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Excellent organization skills and attention to details
• Actively participate in open, honest, and effective communication, within all levels of Southland
• Demonstrate forthrightness, with the ability to proceed straight ahead and be frank and candid with open and in-depth communication. – Speak freely
• Deal with issues in a timely and effective manner
• Demonstrate resiliency; quickly recover from adverse issues
• Demonstrate and display honesty, integrity and personal accountability
• Develop strong business relationships and hold direct reports and peers in our organization personally accountable for their duties and responsibilities
• Accept change as a necessary process for successful execution of our projects
• Always ask for help or assistance when needed
• Six months to one-year related experience and/or training; or equivalent combination of education and experience
• Associates degree (A. A.) or equivalent from two-year college or technical school
• Working knowledge of construction and Safety and OSHA related information, programs, policies and procedures

Benefits

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

Company Overview