Medical Data Entry Specialist & Billing Clerk – Remote Healthcare Claims Processing (Medicaid Focus)
About arenaflex
arenaflex is a dynamic and forward-thinking healthcare support organization dedicated to streamlining the administrative backbone of modern medical practices. In an industry where accuracy, compliance, and compassion intersect, arenaflex stands out by connecting skilled professionals with organizations that depend on flawless billing, meticulous data management, and unwavering commitment to patient privacy. Our partner operations span across the country, and we are proud to support a Texas-based client that is transforming how patient data, insurance claims, and billing workflows are managed in a fast-paced, ever-evolving healthcare environment.
This is more than a job — it is an opportunity to join a collaborative, mission-driven team that plays a vital role in ensuring healthcare providers are reimbursed accurately and patients receive seamless service. If you have a sharp eye for detail, a passion for accuracy, and experience in medical billing, we want to hear from you.
Position Overview
arenaflex is seeking a dedicated and detail-oriented Medical Data Entry Specialist & Billing Clerk to join our client’s remote operations team. This is a remote position serving a Texas-based healthcare organization, with occasional in-person meetings in McKinney, TX. Candidates must reside in the Dallas–Fort Worth metroplex to accommodate quarterly or annual on-site requirements.
This is a 5-month contract-to-hire opportunity, offering an excellent pathway to long-term employment with a reputable healthcare organization. The ideal start date is September 23rd, with alternative start dates of September 30th or October 7th available. The pay rate is $19.00 per hour, and all necessary equipment will be provided.
This role is perfect for someone with prior medical billing experience who thrives in a structured, team-oriented, and remote work environment. You will play a critical role in claims processing, patient data verification, and ensuring compliance with HIPAA regulations.
Key Responsibilities
As a Medical Data Entry Specialist & Billing Clerk at arenaflex, your day-to-day responsibilities will include, but are not limited to:
- Claims Processing & Entry-Level Billing: Accurately enter and process medical claims into the billing system, ensuring all data is captured correctly the first time.
- Data Entry Excellence: Perform high-volume, accurate data entry of patient demographic information, insurance details, and billing codes into the computer system with minimal errors.
- Patient Information Verification: Carefully verify patient information within the system, confirming accuracy of names, insurance coverage, dates of service, and other critical data points.
- Payer Portal Monitoring: Regularly check various payer portals to monitor the status of submitted claims, identify issues, and take corrective action when needed.
- Claims Resubmission: Review denied or rejected claims, make necessary corrections, and resubmit claims in a timely manner to ensure proper reimbursement.
- HIPAA Compliance & Medical Records Management: Follow strict HIPAA guidelines when providing medical records to primary care providers, insurance carriers, referred providers, and patients upon proper request.
- Medicaid Claims Management: Work extensively with Medicaid claims, applying knowledge of state-specific guidelines and payer requirements to ensure accurate and timely submission.
- Team Collaboration: Actively participate in team-oriented tasks, assist coworkers when needed, contribute to reaching team goals, meet deadlines consistently, and serve as a reliable team player.
- Documentation & Reporting: Maintain organized records of claims activity, denials, and resubmissions for reporting and audit purposes.
- Continuous Improvement: Identify opportunities to streamline processes, reduce errors, and improve overall efficiency within the billing workflow.
Essential Qualifications
To be successful in this role, candidates must meet the following minimum requirements:
- Educational Background: High School Diploma or GED required.
- Medical Experience: At least 1 year of experience in a medical billing, healthcare administration, or related role.
- Software Proficiency: Demonstrated proficiency in medical billing software and electronic health record (EHR) systems.
- Insurance Knowledge: Solid understanding of insurance claim submission processes and familiarity with various payer guidelines.
- Medicaid Expertise: Hands-on experience working with Medicaid claims is required, as the team processes a high volume of these submissions.
- Professional References: Strong references from past employers and a proven track record of tenure and reliability.
- Attention to Detail: Exceptional accuracy in data entry with the ability to spot discrepancies and errors quickly.
- Communication Skills: Clear and professional written and verbal communication skills for interacting with team members, patients, and insurance representatives.
- Time Management: Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
Preferred Qualifications
While not required, the following qualifications will give candidates a competitive edge:
- Previous remote work experience in a healthcare or billing capacity.
- Familiarity with multiple state Medicaid programs and varying guidelines.
- Experience with clearinghouses and electronic claim submission platforms.
- Knowledge of medical terminology, CPT codes, ICD-10 codes, and HCPCS Level II codes.
- Bilingual capabilities, particularly Spanish, to better serve diverse patient populations.
- Prior experience working with payer portals for major insurance carriers.
Skills and Competencies for Success
The ideal candidate will demonstrate a blend of technical skills, interpersonal abilities, and personal attributes that enable them to excel in this role:
- Technical Aptitude: Comfortable learning new software systems quickly and navigating multiple platforms simultaneously.
- Analytical Thinking: Ability to analyze claim denials, identify root causes, and implement solutions.
- Adaptability: Willingness to adjust to changing priorities, new processes, and evolving payer requirements.
- Integrity: Strong commitment to maintaining patient confidentiality and adhering to ethical billing practices.
- Self-Motivation: Proven ability to work independently and stay productive in a remote work setting.
- Customer Service Orientation: A patient-focused mindset that recognizes the importance of accurate billing for quality care delivery.
Work Environment and Company Culture
At arenaflex, we believe that a supportive, inclusive, and empowering work environment is the foundation of exceptional performance. Our client’s team operates on a fully remote basis, with the flexibility to work from home Monday through Friday from 9:00 AM to 6:00 PM CST. Additional schedule flexibility will be available once training is successfully completed.
Our culture is built on the values of collaboration, accountability, and continuous learning. We celebrate wins as a team, support each other through challenges, and are committed to helping every team member grow professionally. Dress code is business casual, and the atmosphere is professional yet approachable — the kind of environment where your contributions are recognized and valued.
The team at arenaflex understands the importance of work-life balance, which is why we offer flexible scheduling after the initial training period, ensuring our employees can manage their personal and professional lives effectively.
Compensation and Benefits
We offer competitive compensation and a comprehensive benefits package designed to support your health, well-being, and financial future:
- Hourly Pay: $19.00 per hour, with regular performance reviews and opportunities for advancement.
- Equipment Provided: All necessary hardware and software will be provided at no cost to you.
- Remote Work: Enjoy the convenience and flexibility of working from home while staying connected to a collaborative team.
- Training and Development: Comprehensive onboarding and ongoing training to help you master systems, processes, and best practices.
- Career Growth: This contract-to-hire position offers a clear pathway to permanent employment with opportunities for advancement into senior billing roles, team lead positions, or specialized areas such as coding or compliance.
- Health Benefits: Upon conversion to permanent employment, eligibility for medical, dental, and vision insurance.
- Paid Time Off: Vacation, sick leave, and holiday pay available based on tenure and employment status.
- Retirement Planning: 401(k) eligibility upon hire, with potential employer matching contributions.
- Wellness Support: Access to employee assistance programs and wellness resources to support your overall well-being.
Career Growth and Learning Opportunities
arenaflex is committed to the professional development of every team member. In this role, you will gain invaluable experience in medical billing, claims processing, and healthcare administration that will serve as a strong foundation for a long-term career in the healthcare industry. You will have the opportunity to:
- Deepen your expertise in Medicaid billing and expand into commercial insurance claims processing.
- Develop advanced skills in EHR systems, billing software, and healthcare data management.
- Build a professional network within the healthcare industry.
- Receive mentorship from experienced billing professionals and team leaders.
- Pursue certifications such as Certified Billing and Coding Specialist (CBCS) or Certified Professional Biller (CPB) with employer support.
- Explore advancement opportunities into supervisory, auditing, or compliance roles as you grow with the organization.
Application Process
Ready to take the next step in your healthcare career? Applying to join arenaflex is simple. Qualified and interested candidates are encouraged to submit their resume for immediate consideration. Please note that candidates must be located in the Dallas–Fort Worth area to accommodate occasional in-person meetings in McKinney, TX.
Why Choose arenaflex?
When you join arenaflex, you are not just taking a job — you are building a career in one of the most critical and rewarding sectors of the economy. Healthcare is a field where your work directly impacts the lives of patients, the efficiency of providers, and the sustainability of essential services. By ensuring that claims are processed accurately and patients are served with integrity, you become a vital part of a system that makes quality care possible.
Our client’s team is known for its supportive leadership, collaborative spirit, and commitment to excellence. If you are looking for a stable, growth-oriented position where your skills are valued and your contributions matter, this is the opportunity you have been waiting for.
Final Thoughts
arenaflex is excited to welcome a new Medical Data Entry Specialist & Billing Clerk to the team. If you have the experience, the dedication, and the passion for accuracy that this role demands, we invite you to apply today. Join us in our mission to support healthcare excellence — one claim, one patient record, one accurate entry at a time.